Culled and damaged library materials, should be removed from the collection and disposed of according to approved procedures. Remove the item from the shelves and remember to remove the catalogue record for the item from the library catalogue. This may involve simply removing the holdings from a union catalogue, such as TALIS, or removing the whole record if your school library is the only school to hold the item. It is also essential to ensure that the item is clearly labelled as having been withdrawn from the collection. A special purpose stamp is often purchased for this purpose.
If the material is found to be offensive, outdated or in poor condition then it should be permanently disposed of. However, if the material has declining use patterns for different reasons, other libraries or collections may find it useful.
Suggested methods of disposal include:
Pulping
Waste removal
Exchange with other schools
Gift to other school or a more suitable agency such as a charity
Wiping and reusing video and audio tapes
School library book/resource sale
If you decide to have a sale, it is essential to ensure that all appropriate procedures for withdrawing the item as previously detailed, have been carried out. It is important to check with other teaching staff and the principal to ensure all are in agreement before the sale goes ahead. This is where a collection development policy that includes criteria for withdrawing items is very important as staff may have a vested interest in some of the material you have decided to withdraw and may challenge your choices. Being able to point to the criteria included in the policy is extremely compelling, especially if the policy has already been approved. Ensure that items are for sale for a nominal fee, thereby ensuring the advantages of the book sale are achieved.
Advantages of holding a book/resource sale include:
Provides an opportunity for students who may have no books, videos, CDs, etc. at home to acquire some.
Cost effective as no couriers are required to pick up the resources for exchange/pulping/donation.
Cost effective as a nominal sum may be charged for the item and that money can go back into the school library budget.
Promotes the library and may encourage students and staff who rarely use the school library to come into the centre
A challenge must be submitted in writing using the form “Request for
reconsideration of materials”. The challenge will then be considered by the library
staff and Mrs. Sumpter, who may convene a committee to consider arguments in
favor of and opposed to the material. The challenged items will remain on the
shelves available for student use until a decision is made. The committee maydecide to keep, to move, or to discard the challenged materials.
Component 7 -- Procedures
- Disposal of resources and equipment procedures
Culled and damaged library materials, should be removed from the collection and disposed of according to approved procedures. Remove the item from the shelves and remember to remove the catalogue record for the item from the library catalogue. This may involve simply removing the holdings from a union catalogue, such as TALIS, or removing the whole record if your school library is the only school to hold the item. It is also essential to ensure that the item is clearly labelled as having been withdrawn from the collection. A special purpose stamp is often purchased for this purpose.If the material is found to be offensive, outdated or in poor condition then it should be permanently disposed of. However, if the material has declining use patterns for different reasons, other libraries or collections may find it useful.
Suggested methods of disposal include:
- Pulping
- Waste removal
- Exchange with other schools
- Gift to other school or a more suitable agency such as a charity
- Wiping and reusing video and audio tapes
- School library book/resource sale
If you decide to have a sale, it is essential to ensure that all appropriate procedures for withdrawing the item as previously detailed, have been carried out. It is important to check with other teaching staff and the principal to ensure all are in agreement before the sale goes ahead. This is where a collection development policy that includes criteria for withdrawing items is very important as staff may have a vested interest in some of the material you have decided to withdraw and may challenge your choices. Being able to point to the criteria included in the policy is extremely compelling, especially if the policy has already been approved. Ensure that items are for sale for a nominal fee, thereby ensuring the advantages of the book sale are achieved.Advantages of holding a book/resource sale include:
A challenge must be submitted in writing using the form “Request for
reconsideration of materials”. The challenge will then be considered by the library
staff and Mrs. Sumpter, who may convene a committee to consider arguments in
favor of and opposed to the material. The challenged items will remain on the
shelves available for student use until a decision is made. The committee maydecide to keep, to move, or to discard the challenged materials.